Job Description

In this role, you will work directly with practice groups on complex legal matters that require skilled paralegal support, providing a unique opportunity to engage in high-level legal work and deepen your expertise. By fostering a collaborative environment, you play a key role in ensuring seamless legal processes, directly contributing to the success of the firm’s practice groups. You will uphold the highest standards of legal assistance, optimize workflows, and ensure that all work aligns with the firm’s strategic objectives and compliance requirements. This is an excellent opportunity to be part of a dynamic and supportive team, where your contributions are valued, and you can grow within a firm committed to excellence and professional development.

Responsibilities

• Skilled in managing the lifecycle of business entities, including formation, compliance, amendments, dissolution, and legal filings. Reserves entity names as needed.
• Prepares the appropriate forms and documentation for EINs, IRS and election forms.
• Compose initial organizational documents, including bylaws, operating agreements, consents, stock purchase agreements, stock option and equity incentive plans, stock certificates, and related documentation.
• Maintain corporate records, minute books, and corporate compliance documents.
• Assist compliance with federal, state, and local regulations, including maintaining entity status, annual reports, and similar filings for corporations, LLCs, and limited partnerships in Delaware, Illinois, and other jurisdictions.
• Assist with the preparation of corporate governance documents, including meeting agendas, minutes, consents, and certifications.
• Facilitate board and shareholder meetings by organizing materials and providing documentation.
• Supports attorneys with M&A and real estate transactions, including due diligence, document management, and post-closing activities.
• Compiles and organizes due diligence documents and prepares closing binders.
• Orders and reviews title clearance documents, payoff letters, and surveys; prepare title and survey reviews.
• Draft uniform commercial codes, statement filings, amendments, terminations and orders, litigation, tax lien, and other searches.
• Coordinates with vendors to obtain organizational documents, articles of incorporation, and certificates of good standing, resolving any related issues.
• Manages closing/ post-closing tasks independently and with M&A, corporate finance, and real estate matters.
• Coordinate with clients, third-party vendors, and other stakeholders to facilitate smooth transactions.
• Research on statutes, regulations, and industry best practices relevant to corporate compliance and governance.
• Provide summaries and updates on applicable laws that may impact client entities.
• Communicate directly with clients to collect necessary information and documentation.
• Work closely with attorneys, administrative staff, and clients to address requests and complete projects.
• Respond to client inquiries in a timely and professional manner.
• Manage calendars and deadlines for corporate compliance and regulatory filings.
• Organize and maintain both physical and electronic files.
• Assist in billing and tracking time entries related to client projects.

Ideal Experience

• Bachelor’s degree with 4-5 years of experience as a corporate paralegal and real estate paralegal in a law firm.
• Paralegal Certificate from an accredited program preferred.
• Strong knowledge of corporate and/or real estate law, regulatory requirements, and legal documentation processes.
• Strong knowledge in Carta and CTA filings.
• Excellent organizational, communication, and time management skills.
• Proficiency with legal research platforms and MS Office Suite (Word, Excel, PowerPoint).
• Ability to manage confidential information with discretion and professionalism.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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