Job Description

POSITION SUMMARY:
This position provides support to the HR department, carrying out general office administrative functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents.

• Provides administrative support for the HR department, to include assisting employees with inquiries, gathering and analyzing data.
• Prepares reports as requested by the department assistant manager, where information may be obtained from a variety of sources. Maintains databases and files updated.
• Perform administrative tasks that will require documenting and following up with our domestic and foreign offices ensuring required information, documentation, etc., is obtained timely and by given deadlines.
• Ability to provide excellent customer service by properly interpreting and addressing requests, questions, or issues through our internal service ticketing system.
• Assists in reviewing evaluations as needed. Files documents accordingly.
• Assists with training-related matters, to include Monitoring training compliance completion through the learning management system.
• Following up as needed to ensure completion of required trainings. Reporting and providing support in other training matters as needed.
• Provides support in Recruitment related matters, to include receiving candidates and administering on-site assessments as needed. Attending job fairs and recruitment events.
• Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.

QUALIFICATIONS:

• Recent experience (1+ yrs.) working as an Administrative Assistant in a fast-paced office environment or high School Diploma or Equivalent.
• Must have intermediate to advanced communication skills/bilingual in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization.
• Intermediate skills in programs such as MS Word, Excel and Outlook.
• Knowledge of offices practices, procedures and proper usage of office equipment.
• Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
• Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
• Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills.
• Ability to perform and prioritize a variety of administrative assignments with minimal supervision. Experience working with HR related matters.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off - (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays

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